The Canadian Agri-Food Policy Institute (“Institute”) is committed to the protection of personal information within its control and to the letter and spirit of the privacy laws of Canada. Personal information relating to individuals is carefully safeguarded, is maintained in strict confidence and is not sold to third parties. “Personal information” is any information about an identifiable individual, such as an individual’s name, email address, mailing addresses, gender, date of birth, business sector, sector experience, answers, data and/or personal opinions or views that you may express either to the Institute or through programs, conferences or round tables organized and/or conducted by the Institute.
In order to meet the objects of the Institute and to promote independent, unbiased and credible input to the Canadian agricultural and agri-food policy debate and policy development process, the Institute collects and maintains personal information about you and records of your questions and communication with the Institute – either through your direct personal communications or through your participation in an Institute program. The Institute will also use your personal information to respond to your questions or communications with the Institute and to provide you with newsletters and other mailings which you have requested or consented to receive from the Institute.
The Institute may also use your personal information to provide reports, updates, newsletters or other publications to you, to invite you to attend an Institute sponsored or supported event (such as a conference, roundtable or symposium) and may, from time to time, ask you to complete a survey or provide the Institute with comments on a particular topic or issue or to identify topics and issues of interest or concern to the agriculture and agri-food sector.
The Institute assesses and analyzes information that it receives (such as personal opinions or views) and then uses this information in order to prepare analytical reports or studies, to compile survey results, to provide advice and third party perspective to the agriculture and agri-food sector and to promote dialogue among agriculture and agri-food sector stakeholders. The Institute may also use personal information to assist the Institute in identifying emerging issues in the agricultural and agri-food sector and to bring together a wide range of expertise and new voices to examine existing and emerging issues in the agriculture and agri-food sector. When opinions or views are shared, the Institute, where possible, will render anonymous that information unless you have consented to be named directly in a communication or report issued by the Institute.
Personal information that the Institute receives in connection with its mandate or program from individuals – such as primary producers, processors, food manufacturers or consumers – is maintained in confidence and carefully safeguarded by the Institute. The Institute may be required to release information by a court of law or other legal or regulatory authority. If so, the Institute will release information only to the extent that it is required to do so.
The Institute does not sell, or otherwise give, personal information about you to third parties. If the Institute does intend to use your personal information in any way that is not set out in this policy, the Institute will notify you and obtain your consent for the new purpose or use prior to using the information for that purpose.
The Institute retains personal information only for as long as it is reasonably needed to fulfill the purposes for which it was collected, unless and to the extent a longer retention is permitted or required by law. Personal information is either aggregated, rendered anonymous or destroyed when it is no longer needed. The length of time that the Institute will keep personal information will vary depending on the nature of the information and the reason(s) for which that information was collected.
The Institute may modify this policy at any time. If this policy is amended, the Institute will post the amended policy on its website. Please review this policy regularly as you are deemed to be aware of any amendments to the policy that are posted by the Institute.
Last Updated: January 2009